STUDENT ACTION PLANS – A Guide for Parents
Collyer’s Action Plan referral process is designed to ensure students receive the support they need to meet their full potential during their studies. The process involves:
- identifying concerns
- creating targets
- reviewing targets
- referring concerns onto the next stage if the Targets on an Action Plan isn’t working
Parents can view a student Action Plan on MyStudent under the Tracking tab. We aim to make targets SMART (Specific, Measurable, Achievable, Relevant, Time-Bound), so a deadline will be set to review each target and students will be expected to add their own review of their progress by the deadline. Staff may also add a review comment if appropriate.
Stage 0 – TARGET SETTING
A student who is successfully managing their studies may not need any targets, although it is likely that they will have their own effective systems for organising their studies. A student may choose to create their own targets to help manage their workload effectively. If a student initiates their own targets, it should be viewed positively, as they are taking steps to organise their own learning. Subject Teachers or the Tutor may become involved in target setting to provide guidance and direction.
Stage 1 – CAUSE FOR CONCERN
Where a student has failed to make sufficient progress with academic targets, study habits or behaviour targets at Stage 0, or a serious issue arises, the student should be referred to the Tutor. Parents/carers will be notified when an Action Plan is elevated to Stage 1: Cause for Concern. The Tutor will discuss concerns with the student and identify any mitigating circumstances to determine whether the Action Plan is Stage 1: Disciplinary or Stage 1: Support. If the student has mitigating circumstances affecting their attendance or approach to study, the Tutor may put additional support in place within the targets set. The Tutor may add pastoral targets to any existing subject targets and set a review date (usually 3-4 weeks). If the student does not respond to Stage 1 targets, then the Tutor will refer the Action Plan to the Head of House (HoH).
Stage 2 – HEAD OF HOUSE MONITORING
Heads of House will contact parents/carers if an Action Plan is elevated to Stage 2. The HoH will discuss concerns with the student and identify any mitigating circumstances to determine whether the Action Plan is Stage 2: Disciplinary or Stage 2: Support. If the student has mitigating circumstances affecting their attendance or approach to study, the HoH may put additional support or reasonable adjustments in place, alongside targets. The HoH will agree pastoral targets with the student and set a review date. If the student does not respond to targets, the HoH will refer Disciplinary Action Plans to the Director of Student Engagement or Support Action Plans to the Director of Study Support.
Stage 3 – FORMAL WARNING
At Stage 3: Disciplinary parents/carers will be invited to attend a meeting with the Vice Principal and Director of Student Engagement, a Stage 3 Warning will be issued and the student will lose exam entry status. This means that the student will be withdrawn from all exams (internal and external), until the student has earned back their right to be entered through successful completion of an agreed Action Plan.
Stage 3 – FITNESS TO STUDY
At Stage 3: FTS the formal Fitness to Study Procedure is initiated by a meeting between the Director of Student Support, student and parents/carers. Barriers to study will be considered and reasonable adjustments agreed alongside targets. Exam entry status will be reviewed.
Stage 4
Failure to meet targets at Stage 3 will result in referral to Stage 4: Exclusion Hearing (Disciplinary) with the Principal or Stage 4: Withdrawal Meeting (FTS) with the Vice Principal (Pastoral).
Student Code of Conduct, Disciplinary Policy & Procedure are published in full here
NB: A student may be placed directly on a higher stage action plan for issues of misconduct.
